Why Smart Meetings are More Advantageous

2023-02-10

What changes has technology brought to conferences

Due to the situation in the world and the development of technology, meetings that should have been canceled, postponed or transferred can all be held online. Using intelligent technology to transfer live-person meetings to the Internet is a thing that has more advantages than disadvantages. Virtual meeting can be, recorded, copied, and even shared in real-time, making it easier for more people to access the meeting materials. That is to say, the time of the participants is reduced, and additional activities such as taking transportation are reduced, which is very beneficial to the environment. The mode of meeting and discussing anytime and anywhere can greatly improve the efficiency of study and work. At present, as long as there is an Internet-connected device, you can join a smart meeting for communication, no longer limited to issues of region and time, making barrier-free communication a reality.

What is a conference solution

For meeting rooms of different sizes, IQ provides a complete conference system solution. The intelligent meeting solution includes meeting room products such as Next Gen, The Auditorium, The studio, The Ideation Hub, The Vibe, etc. After installing this set of products, you can combine management and use to help you make full use of the meeting. For example, in the Next Gen conference room, video conferences can be held across any device, and video conferences are simplified to increase messaging channels. In the form of dual-screen display, more content can be added. One screen can be used for video conferencing, and the other screen can invite work partners to collaborate together. Let working partners work together remotely, and share your views while brainstorming, adding more possibilities to your meeting. The built-in Android annotation software can use multi-touch gestures to control the software, and share annotations at the meeting through QR codes. And, you can bring your own device to share the screen, support up to 8 devices connected and display 4 screens at the same time. In addition to the hardware, the software that IQ is equipped with can make your meeting communicate instantly, and you can join the meeting on any device anytime, anywhere. Besides The Studio Conference Room can conduct video conferences across any device, and supports you to bring your own device to share the screen wirelessly. The two-way touch system can directly control the laptop and mirror the computer page to the touch screen at the same time. Remote interactive collaboration can be realized. All IQ smart conference solutions include a moderator mode. The system can directly manage the user's projected screen and control the permissions of the touch screen. All devices are controlled by one person, and the management is highly centralized, and the operation is quick and easy. IQ intelligent meeting solutions are designed to facilitate collaborative communication during meetings, promote teamwork and inspire innovation.

Why smart meeting solutions are better than traditional meetings

The smart meeting solution pays more attention to the participation of participants, fewer meeting steps and greater inclusiveness. When holding a smart meeting, some participants are in the office, while others join the meeting remotely. Whether they are discussing face-to-face or speaking remotely, they can share ideas in real time and encourage more people to join the meeting discussion. Through the smart meeting solution, one-click start of the meeting can greatly reduce the cost of starting meetings with remote partners. Groups and teams also spend less time reenergizing and transitioning to the next task after a meeting. Smart meetings enable people to connect in any way possible and can be called the most inclusive form of meeting. Smart conferences can also quickly and efficiently grasp market trends and the fastest information. Use the professionalism of smart meetings to bring the best experience to customers and improve customer satisfaction. With the advancement of society, smart conferences will only become more and more popular, especially in business, and the proportion of use will be higher and higher.

Three Suggestions for Efficient Meetings

Before the meeting, determine the time, personnel, process and theme, and adjust the equipment used. Clarifying the purpose of the meeting can avoid inefficient discussions, and specifying the theme of the meeting can improve the efficiency of the meeting. Familiarity with the use of equipment in advance can avoid delays during the meeting and ensure the smooth progress of the meeting.
Pay attention to good management during the meeting. At the beginning, pay attention to mobilizing the enthusiasm of the participants, and interact more with the participants during the meeting. You can set up interesting interactive games such as lottery draws and voting to increase the active atmosphere of the meeting. Use screen sharing more often to receive participants' thoughts in real time.
After the meeting, pay attention to sorting out the data, collecting the questions raised by the participants and solutions, and implementing the purpose of the meeting. And provide meeting record resources for review.

Summary

The intelligent conference system breaks through the restrictions between regions, and can realize real-time communication no matter it is thousands of miles apart or face to face. Smart conferences can eliminate time and space differences, and bid farewell to the cumbersome traditional conference mode. The use of intelligent conferences can optimize the enterprise information communication mode to a large extent, can speed up the speed of information transmission, and reduce the internal costs of the enterprise, including training, meetings, and publicity.
Smart conferences only need to use the Internet to replace the flow of people, realize the steady transmission of audio and video, achieve efficient interaction of remote information, and make it possible to work without traveling. With the development of technology, intelligent conferences are becoming more and more popular, which not only saves costs for enterprises, improves internal communication and work efficiency among employees, but also strengthens corporate cohesion and promotes business development, it will become the mainstream trend in the future.