What You Need to Know about Holding a Large Hybrid Meeting

Nowadays, many enterprises, institutions, large groups, and organizations will use cameras to varying degrees. People use video cameras for teleconferencing and meeting recording. Hybrid meetings are increasingly important that enables employees to work from anywhre. The meeting equipment must be prepared in advance. IQ company provides the professional product line “Audio&Video Conferencing”. We offer many kinds of conference cameras that are suitable for different sizes of the meeting rooms. You can click on our official website, www.iqboard.net,  to learn more about the powerful functions of each camera. This article takes a large conference event as an example to provide suggestions for what preparations you need to make in advance.

1. Preliminary Preparation Steps

1.1 Choosing Equipment

· In a hybrid conference with a large number of people and a large area, two cameras are required to meet the conference's needs. One mainly captures the speaker's speech, and the other one captures the interaction with the participants. It can also be appropriately added and decreased according to the needs of the meeting.

· It is necessary to arrange the camera position in advance. The tripod can be arranged according to the site. Our IQConference Cam CV810 can support preset positions set in advance. The camera supports up to 255 presets. The staff can arrange the position of the camera in advance and set the preset position. Ensure smooth experience of video conference while switching focus between the camera presets.

· Ensure that the venue has adequate lighting. Equipment such as flashlights can be prepared in advance. Make sure everyone during the meeting can be seen clearly.

1.2 Screen Composition

Before the meeting, the participants arrived at the meeting room in advance. Adjust the camera position according to the meeting space, scenery, lighting, and so on. If the speaker is sitting, the best camera height is to be able to see above the speaker's shoulders. This allows you to see the speaker more clearly. The number of lights should also be enough. Because sufficient lighting can keep the video conference picture clear.

2. Mid-term Preparation Steps

2.1 The camera capture needs to be determined by the content of the meeting. According to the focus of the meeting, highlight the content of the speaker's speech. Preset positions can be configured. It is convenient to switch the shooting position during the meeting.

2.2 The worker who arranges the camera must know the process of the meeting. To capture both participants and speakers in a video conference. When different representatives are speaking, the camera shooting position should be switched in time.

3. Post-preparation Steps

3.1 Equipment Inspection

During the meeting, users need to pay attention to the video of the camera. Adjust the clarity of the picture in time. Our Audio&Video Conference Cam CV810 has 4K UHD and 60fps. What’s more, our camera has 12X optical zoom and 16X digital zoom for details capturing. It can ensure that what you present is clear.

3.2 Live-streaming Conference

In addition to remote conferences through our conference cameras. LAN port connectivity on CV810 allows it to have web-based control and RTSP/RTMP stream. So user can easily connect live video content to any online broadcasting platform including YouTube. This feature can meet the collaboration with remote colleagues. It is also possible to deliver the meeting to the network platform. In this way, more people can watch it.

4. How to Choose A Conference Camera

Most people, don't know how to choose the right conference camera. Two of the most confusing types of cameras are webcams and video conferencing cameras.

4.1 Webcam VS Conference Camera

There are many similarities in the functionality of these two cameras. The main similarity is that they can connect over two users join video conference. But the webcam is built into the computer and conference camera is not. Users can also purchase IP cameras separately. Install the IP camera on the user's device. Webcams usually only hold one person. So webcams are great for individuals joining meetings or making video calls with family members. Conference cameras usually have wide-angle lenses. Our Conference Camera CV810 has Tilt-30°~+90°, FOV (Field of View) 70° and Pan(Panning) 170°. And our cam built-in gravity sensor device. This mechanism means that when you mount the camera upside down, it automatically adjusts the image orientation. Therefore, the ability to optimize the image according to the type of environment is also one of the characteristic functions of the conference camera.

4.2 What to Consider Before Buying A Conference Camera

When looking for the right conference camera for your job, you need to pay attention to a few things. The first is the relationship between the resolution of the camera and the network. The conference camera can support 4k UHD for using, but the speed of the network will affect the quality of the picture. The next thing to consider is the budget. Plan your budget based on your work needs. In addition, if the meeting environment is large, additional microphones and speakers are required to ensure that everyone can be heard and seen.

Summarize

Hybrid meetings are increasingly important. Planning and scheduling well in advance is required before hosting a hybrid large meeting. In order to better conduct remote meetings, the selection of conference cameras is very important. Our company can provide different cameras and related products for different customers. We are a company specializing in the fields of education and business meetings. We not only provide corresponding products but also provide supporting intelligent solutions. If you need to arrange a high-level conference room, we can provide you with a complete set of solutions. If necessary, please do not hesitate to contact us. We will explain the function of the product to you in detail so that you can choose the most suitable product for you.